RDOS to bid on Campbell Mountain and Oliver Landfill Operations Request for TenderNews Article
During the 2021 Business Planning Process, the Regional District of Okanagan-Similkameen (RDOS) approved the Public Private Competition for the Campbell Mountain and Oliver Landfill operations. The current agreement, initially contracted through a Request for Proposal, expires in May 2022. The RDOS will be sending the new contract to tender, whereby the only variable is cost. This change will allow the RDOS to submit a shadow bid for consideration while ensuring a fair process for private firms.
The award of tender will be based on the total cost of award to the RDOS, which is the submitted bid price plus the cost of administering the contract. To ensure transparency and confidentiality are maintained throughout the process, the RDOS has established the following measures:
- A Buying Team led by the Manager of Engineering Services. The Buying Team will, in concert with the Purchasing/Communication Team, prepare the tender documents, assist in reviewing the bids received, and assist in making a recommendation for award of contract.
- A Selling Team led by the Manager of Operations. The Selling Team will prepare a bid in response to the tender to operate the Campbell Mountain Landfill and the Oliver Landfill and is the team that will, if they are awarded the contract, operate the Campbell Mountain Landfill and/or the Oliver Landfill.
- A Purchasing/Communications Team led by the Manager of Financial Services. This team is responsible for final preparation of the tender documents, administering the process during the tender period, evaluating the bids received, make a recommendation for award of contract, and communicating information about the Public Private Competition process to staff, the public and the RDOS Board of Directors.
All members of each team have signed confidentiality agreements and confidentiality between the Buying and Purchasing/Communications Team and the Selling Team will be maintained throughout the tender process and for a period of 24 months following contract award.
“Our teams are dedicated to ensuring the RDOS takes all possible precautions to ensure this process is as fair as possible for all parties,” says Jim Zaffino, RDOS Manager of Financial Services and Purchasing/ Communications Team Lead. “The RDOS is striving to be transparent in its process by informing potential bidders and the public, it will be submitting a shadow bid and is also using every available avenue to ensure the process is as fair as possible for everyone.”
Additional confidentiality measures include security enhanced filing and data centres, designated team meeting rooms throughout the main RDOS office building, separate legal teams and separate consultants required to sign confidentiality agreements. Private bidders will also be provided time to review the public bid and comment prior to the award of the contract.
Should the RDOS be selected for the contract, a detailed and clear record of how the bid price was arrived at for each pay item will be made available, upon request for review by other private firms that submitted a bid.
Karla Kozakevich, Chair
Regional District of Okanagan-Similkameen
Purchasing Team Lead
RDOS Manager of Financial Services
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